Best practices for limiting user visibilityĪdministrators can also check that user and group information is not visible in these ways: Note: If a user is a member of multiple sites, entering an email on the sign in page for Tableau Online will return the names of all sites the user is a member of. Make sure that the URL for this modified view is only distributed to users who are permitted to see that person's name. If that user shares their modified view with others, or if the user creates something from that modified view (like a metric or a private custom view), then that user's name appears in the URL. Users on a site can interact with views and modify them, such as applying filters. When User Visibility is set to Limited, Tableau Server REST API and Metdata API calls behave as described in the table above. Tableau Catalog (with Data Management Add-on)
User information not displayed on user filters Publishing workbooks disabled from Desktop User information not displayed (Explorers and Viewers can't see themselves, but can see their content in My Content)Įxplorers and Viewers can see tags but cannot delete or modify themĮxisting public custom views appear as private Unless noted that the feature is disabled for all users, only non-administrator Explorers or Viewers are impacted. The following is a list of site areas impacted when User Visibility is set to Limited.
Select Limited in the User Visibility setting.To limit user visibility for Explorers and Viewers (excluding Site Administrator Explorers): Note that Creators and administrators will still see user information when User Visibility is set to Limited. Limited User Visibility either disables the feature for Viewers and Explorers (excluding Site Administrator Explorers), or removes user information from other areas. Setting User Visibility to Limited impacts certain collaboration tools and hides user information in Tableau Online and Tableau Server. To learn more about site roles, see Set Users’ Site Roles. The User Visibility setting lets administrators manage if users with Viewer and Explorer site roles see other users and groups on the site, which can be important for sites that are used by multiple clients. By default, all site users can see aliases, project ownership and comments by other users when permissions allow.
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